Pilots to the Rescue

Standard 1 (Oversight of Operations and Staff)

Description
Organizations shall have a board of directors that provides adequate oversight of the charity's operations and its staff. Indication of adequate oversight includes, but is not limited to, regularly scheduled appraisals of the CEO's performance, evidence of disbursement controls such as board approval of the budget, fund raising practices, establishment of a conflict of interest policy, and establishment of accounting procedures sufficient to safeguard charity finances.

The organization meets this standard.

Standard 2 (Number of Board Members)

Description
Soliciting organizations shall have a board of directors with a minimum of five voting members.

The organization meets this standard.

Standard 3 (Frequency and Attendance of Board Meetings)

Description
An organization shall have a minimum of three evenly spaced meetings per year of the full governing body with a majority in attendance, with face-to-face participation. A conference call of the full board can substitute for one of the three meetings of the governing body. For all meetings, alternative modes of participation are acceptable for those with physical disabilities.

The organization meets this standard.

Standard 4 (Compensated Board Members)

Description
Not more than one or 10% (whichever is greater) directly or indirectly compensated person(s) serving as voting member(s) of the board. Compensated members shall not serve as the board's chair or treasurer.

The organization meets this standard.

Standard 5 (Conflict of Interest)

Description
No transaction(s) in which any board or staff members have material conflicting interests with the charity resulting from any relationship or business affiliation. Factors that will be considered when concluding whether or not a related party transaction constitutes a conflict of interest and if such a conflict is material, include, but are not limited to: any arm's length procedures established by the charity; the size of the transaction relative to like expenses of the charity; whether the interested party participated in the board vote on the transaction; if competitive bids were sought and whether the transaction is one-time, recurring or ongoing.

The organization meets this standard.

Standard 6 (Board Policy on Effectiveness)

Description
Have a board policy of assessing, no less than every two years, the organization's performance and effectiveness and of determining future actions required to achieve its mission.

The organization meets this standard.

Standard 7 (Board Approval of Written Report on Effectiveness)

Description
Submit to the organization's governing body, for its approval, a written report that outlines the results of the aforementioned performance and effectiveness assessment and recommendations for future actions.

The organization meets this standard.

Standard 8 (Program Service Expense Ratio)

Description
Spend at least 65% of its total expenses on program activities.

The BBB is unable to verify if this organization meets this standard.

Standard 9 (Fund Raising Expense Ratio)

Description
Spending should be no more than 35% of related contributions on fund raising. Related contributions include donations, legacies, and other gifts received as a result of fund raising efforts.

The BBB is unable to verify if this organization meets this standard.

Standard 10 (Ending Net Assets)

Description
Avoid accumulating funds that could be used for current program activities. To meet this standard, the charity's unrestricted net assets available for use should not be more than three times the size of the past year's expenses or three times the size of the current year's budget, whichever is higher.

The organization meets this standard.

Standard 11 (Financial Statements)

Description
Make available to all, on request, complete annual financial statements prepared in accordance with generally accepted accounting principles. When total annual gross income exceeds $1 million, these statements should be audited in accordance with generally accepted auditing standards. For charities whose annual gross income is less than $1 million, a review by a certified public accountant is sufficient to meet this standard. For charities whose annual gross income is less than $250,000, an internally produced, complete financial statement is sufficient to meet this standard.

The organization meets this standard.

Standard 12 (Detailed Functional Breakdown of Expenses)

Description
Include in the financial statements a breakdown of expenses (e.g., salaries, travel, postage, etc.) that shows what portion of these expenses was allocated to program, fund raising, and administrative activities. If the charity has more than one major program category, the schedule should provide a breakdown for each category.

The organization meets this standard.

Standard 13 (Accuracy of Expenses in Financial Statements)

Description
Accurately report the charity's expenses, including any joint cost allocations, in its financial statements. For example, audited or unaudited statements which inaccurately claim zero fund raising expenses or otherwise understate the amount a charity spends on fund raising, and/or overstate the amount it spends on programs will not meet this standard.

PTTR does not meet this Standard because, in the BBB Wise Giving Alliance's opinion, the 2023 audit does not provide an accurate presentation of PTTR's fundraising and program services expenses.

PTTR provided a copy of its audited financial statements for the year ended December 31, 2023, which included an auditor's opinion that the statements were prepared in accordance with Generally Accepted Accounting Principles (GAAP). According to the audit, PTTR incurred joint costs of $840,722 for informational materials and activities that include fundraising expenses. Of this amount, $674,737 was allocated to program expenses, $160,992 was allocated to fundraising expenses, and $4,993 was allocated to administrative expenses.

Based on an evaluation of PTTR appeals, BBB WGA disagrees with the allocation of $674,737 of direct mail appeals to program expenses. BBB WGA is of the opinion that the contents of the direct mail appeals do not substantiate 80% of the cost of direct mail appeals to program expenses. A significant portion of the content of the appeals could be considered fundraising, as it explains why one should donate to PTTR rather than fulfilling a programmatic function. Additionally, the programmatic calls to action identified in each appeal did not qualify as an adequate call to action.

Depending on how one recognizes PTTR's direct mail expenses, its fundraising costs could be higher than the 9% of related contributions reported by PTTR and its program services could be lower than the 80% of total expenses reported by PTTR. Since BBB WGA disagrees with PTTR's joint cost allocations, we are unable to determine whether the organization meets Standards 8 and 9, which address fundraising and program expenses.

Lastly, PTTR allocated premium items sent with appeals, such as calendars and pens, partially as program expenses, though they did not perform a programmatic function and would be more appropriately allocated as fundraising.

Standard 14 (Budget)

Description
Have a board-approved annual budget for its current fiscal year, outlining projected expenses for major program activities, fund raising, and administration.

The organization meets this standard.

Standard 15 (Misleading Appeals)

Description
Have solicitations and informational materials, distributed by any means, that are accurate, truthful and not misleading, both in whole and in part. Appeals that omit a clear description of program(s) for which contributions are sought will not meet this standard. A charity should also be able to substantiate that the timing and nature of its expenditures are in accordance with what is stated, expressed, or implied in the charity's solicitations.

PTTR does not meet Standard 15 because, in the BBB Wise Giving Alliance's opinion, the organization uses appeals that are misleading in nature and place undue pressure on the recipient to donate.

PTTR has a direct mail sweepstakes appeal that includes an enclosure that looks like a check for $10,791.97 with the following designation “Check ID #1234567A.” The first sentence of the appeal letter states, “A check in the amount of $10,791.97 has been approved for prize payment. You should know that we have selected the winning number and I am very pleased to tell you we issued Check ID #1234567A exclusively to you.” Although the appeal includes a disclosure that, "You have not yet won. Entry is free. Donating will not increase your chances of winning," BBB WGA is of the opinion the appeal provides a misleading impression that the recipient has won the announced prize.

In addition, PTTR utilizes dollar bill and quarter appeals to convince recipients to make a donation. BBB WGA is of the opinion that by mailing an appeal that includes a dollar or quarter with the request to return it to the charity places undue pressure on the donor to return the money to the charity along with a donation.  

Standard 16 (Annual Report)

Description
Have an annual report available to all, on request, that includes: (a) the organization's mission statement, (b) a summary of the past year's program service accomplishments, (c) a roster of the officers and members of the board of directors, (d) financial information that includes (i) total income in the past fiscal year, (ii) expenses in the same program, fund raising and administrative categories as in the financial statements, and (iii) ending net assets.

The organization meets this standard.

Standard 17 (Web Site Disclosures)

Description
Include on any charity websites that solicit contributions, the same information that is recommended for annual reports, as well as the mailing address of the charity and electronic access to its most recent IRS Form 990.

The organization meets this standard.

Standard 18 (Privacy for Written Appeals & Internet Privacy)

Description
Address privacy concerns of donors by (a) providing in written appeals, at least annually, a means (e.g., such as a check off box) for both new and continuing donors to inform the charity if they do not want their name and address shared outside the organization, (b) providing a clear, prominent and easily accessible privacy policy on any of its websites that tells visitors (i) what information, if any, is being collected about them by the charity and how this information will be used, (ii) how to contact the charity to review personal information collected and request corrections, (iii) how to inform the charity (e.g., a check off box) that the visitor does not wish his/her personal information to be shared outside the organization, and (iv) what security measures the charity has in place to protect personal information.

The organization meets this standard.

Standard 19 (Cause Related Marketing)

Description
Clearly disclose how the charity benefits from the sale of products or services (i.e., cause-related marketing) that state or imply that a charity will benefit from a consumer sale or transaction. Such promotions should disclose, at the point of solicitation: (a) the actual or anticipated portion of the purchase price that will benefit the charity (e.g., 5 cents will be contributed to abc charity for every xyz company product sold), (b) the duration of the campaign (e.g., the month of October), (c) any maximum or guaranteed minimum contribution amount (e.g., up to a maximum of $200,000).

The organization meets this standard.

Standard 20 (Complaints)

Description
Respond promptly to and act on complaints brought to its attention by the BBB Wise Giving Alliance and/or local Better Business Bureaus about fund raising practices, privacy policy violations and/or other issues.

The organization meets this standard.